At the first regular meeting in May of each year the mayor, by and with the consent of the council, shall appoint a city clerk and city treasurer, and may appoint a city attorney and municipal judge. All such appointments shall be entered on the journal of proceedings of the council. The duties and salaries of all appointed officers shall be fixed by ordinance.
(K.S.A. 15-204; Code 2022)
The city administrator shall have authority to hire and terminate all other employees.
(Code 2022)
(a) A majority of all members of the governing body may remove any appointed officer.
(b) For good cause, the mayor may suspend any appointed officer, and such officer may be removed with consent of the council.
(K.S.A. 15-204; Code 2022)
Subject to the provisions of K.S.A. 12-16,128, and amendments thereto, whenever a vacancy occurs in any appointive office for whatever reason, the vacancy shall be filled by the governing body. Any person appointed to fill such vacancy shall serve only until the next regular time for appointment.
(K.S.A. 15-209; Code 2022)
(a) Appointment. The mayor shall appoint, by and with the consent of the Council, a City Administrator. The duties and pay of such a City Administrator shall be set by the Council. The City Administrator so appointed and confirmed shall be an officer of the City and shall hold office for an indefinite term, however, the City Administrator so appointed may be terminated at any time without cause following notice and hearing thereon upon two-thirds vote of all the city council members. The city administrator can be terminated with cause with a simple majority vote.
(b) City Administrator. The City Administrator shall be responsible for the day-to-day management of the affairs of the city. He or she shall advise the city council on matters of policy and make policy recommendations as the need arises. Additionally, the following specific duties shall be the responsibility of the City Administrator:
(1) Prepare the annual budget;
(2) Be an ex-officio member of all city boards, commissions, etc., and facilitate the needs of such boards;
(3) Be generally responsible for overseeing the fire and ambulance departments, as may exist at any time, primarily in fiscal matters;
(4) Be the chief fiscal officer of the city; such duties to include management, monitoring and overseeing the expenditure of city funds;
(5) Be the direct and immediate supervisor for all departments and employees lacking a specific department head, and the direct and immediate supervisor of all department heads;
(6) Oversee the care and maintenance of all city property;
(7) Be the representative of the council in all matters concerning local government services, unless otherwise agreed a upon or designated by the governing body;
(8) Prepare meeting agendas.
(9) Oversee the appointment, hiring and discharge of any and all employees of the City of Sedgwick, Kansas.
(Ord. 642; Ord. 865; Code 2022)
The city clerk shall:
(a) Be custodian of all city records, books, files, papers, documents and other personal effects belonging to the city and not properly pertaining to any other office;
(b) Carry on all official correspondence of the city;
(c) Attend and keep a record of the proceedings of all regular and special meetings of the governing body;
(d) Enter every appointment of office and the date thereof in the journal;
(e) Enter or place each ordinance of the city in the ordinance books after its passage;
(f) Publish all ordinances, except those appropriating money, and such resolutions, notices and proclamations as may be required by law or ordinance.
(g) Deposit all public moneys;
(h) Pay out the funds of the city upon warrant and checks properly signed by the mayor, city clerk, and city treasurer.
(Code 2022)
The city clerk shall:
(a) Prepare and keep suitable fiscal records;
(b) Assist in preparing the annual budget;
(c) Audit all claims against the city for goods or services rendered for the consideration of the governing body. His or her accounts shall properly show the amounts paid from any fund of the city and the cash balance existing in each fund;
(d) Keep an accurate account of all bonds issued by the city;
(e) Keep a record of all special assessments.
(Code 2022)
The city clerk shall:
(a) Have custody of the corporate seal of the city and shall affix the same to the official copy of all ordinances, contracts, and other documents required to be authenticated;
(b) Have power to administer oaths for all purposes pertaining to the business and affairs of the city;
(c) Keep suitable files of all such oaths required to be deposited in his or her office.
(Code 2022)
The city clerk is designated as the withholding agent of the city for the purposes of the Federal Revenue (Income) Act, and shall perform the duties required of withholding agents by said actor any other act requiring withholding from the compensation of any city officer or employee. The clerk shall perform such other duties as may be prescribed by the governing body of the Kansas statutes.
(Code 2022)
(a) The office of deputy city clerk is hereby established.
(b) The deputy city clerk shall perform those duties assigned to that office by the city clerk.
(c) Whenever a vacancy occurs in the position of city clerk and the city is without a person appointed, confirmed or qualified to hold that office, the deputy city clerk shall become the acting city clerk and fulfill the duties of that office.
(Code 2022)
The city treasurer shall:
(a) Sign all checks of the city;
(b) Perform such other duties as may be prescribed by the governing body or the Kansas statutes.
(K.S.A. 10-803; K.S.A. 12-1608; Code 2022)
The city attorney shall:
(a) Attend meetings of the governing body when so directed to attend by the governing body;
(b) Advise the governing body and all officers of the city upon such legal questions affecting the city and its offices as may be submitted to him or her;
(c) When requested by the governing body give opinions in writing upon any such questions;
(d) Draft such ordinances, contracts, leases, easements, conveyances and other instruments in writing as may be submitted to him or her in the regular transaction of affairs of the city;
(e) Approve all ordinances of the city as to form and legality;
(f) Attend planning commission and board of zoning appeals meetings when so directed by the boards;
(g) Appear and prosecute all violations of city ordinances in municipal court when his or her services shall be required.
(h) Perform such other duties as may be prescribed by the governing body and the Kansas statutes.
(Code 2022)
The city engineer shall be a licensed professional engineer in the State of Kansas. He or she shall be responsible for:
(a) The design and specifications for all city streets, sewers, water lines, public buildings and other public facilities;
(b) The inspection of all public works projects including streets, sewers, water lines and other public facilities;
(c) The general supervision of the maintenance and repair of all public facilities.
(Code 2022)
The same person may be appointed to more than one appointive office, or employed in more than one department, except that the same person shall not be appointed to incompatible offices. Salaries or wages of such persons shall be prorated between the proper funds of the several offices or departments.
(Code 2022)
(a) No city officer or employee shall be signatory upon, discuss in an official capacity, vote on any issue concerning or otherwise participate in his or her capacity as a public official or employee in the making of any contract with any person or business:
(1) In which the officer or employee owns a legal or equitable interest exceeding $5,000 or five percent, whichever is less, individually or collectively with his or her spouse; or
(2) From which the officer or employee receives, in the current or immediately preceding or succeeding calendar year, any salary, gratuity, other compensation or a contract for or promise or expectation of any such salary, gratuity or other compensation or remuneration having a dollar value of $1,000 or more; or
(3) In which he or she shall hold the position of officer or director, irrespective of the amount of compensation received from or ownership held in the business.
(b) The prohibitions contained in subsection (a) of this section shall not apply to the following:
(1) Contracts let after competitive bidding has been solicited by published notice; and
(2) Contracts for property or services for which the price or rate is fixed by law.
(K.S.A. 74-4301; Code 2022)